🏢 How to Enroll in the Microsoft Nonprofit Portal and Assign Licenses to Your TenancyNon-Profit Microsoft licensing information

Microsoft gives special tools and discounts to help non-profit organizations do their work better and for less money. Through the Microsoft Nonprofits Program, groups that qualify can get important tools like Microsoft 365, Azure, Power BI, and Dynamics 365 either for free or at a lower price. For example, many non-profits can get 10 free Microsoft 365 Business Premium licenses. This gives them access to Word, Excel, Outlook, cloud storage, and extra security features—all at no cost. At the time of writing, Microsoft provides 10 Microsoft Business Premium and 300 Microsoft Business Basic licenses for free. Here is more information on the different plans available. https://www.repair.net.nz/microsft-365-business-plans/

Microsoft also helps non-profits with tools that make it easier to share information, manage their data, and work together as a team. They offer free Azure credits each year, which can be used to host websites or store data in the cloud. Tools like Power BI help non-profits understand and show their data in charts and reports. And with Microsoft Teams, teams can chat, meet, and work on files together from anywhere. These tools help non-profits save time, protect their information, and reach more people with their mission.

To access these benefits, your organization must be enrolled and approved through the Microsoft Nonprofit Portal. In this guide, we’ll walk you through the full process—from registration to assigning licenses in Microsoft 365.

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✅ Step 1: Check Eligibility

Before you begin, confirm your organization meets Microsoft’s eligibility criteria:

• You must be a nonprofit or non-governmental organization (NGO).
• You must be registered with your local authority as a charitable organization.
• You must agree to Microsoft’s Nonprofit Eligibility Guidelines.

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📝 Step 2: Sign Up via the Microsoft Nonprofit Portal

1. Go to https://nonprofit.microsoft.com
2. Click on “Register Now”.
3. Sign in with a work email address (not a personal one).
4. Fill out the form with your organization’s details:
   • Legal name
   • Website
   • Mission statement
   • Official registration number
   • Country of operation
5. Upload any required supporting documents, such as your nonprofit registration certificate.

🕒 Approval typically takes 7–10 business days. You’ll receive an email once you’re verified.

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💼 Step 3: Set Up Your Microsoft 365 Tenancy

If you don’t already have a Microsoft 365 tenant:

1. Go to https://admin.microsoft.com
2. Sign up for a Microsoft 365 Business plan (you won’t be charged during the trial).
3. Set your organization name and domain (e.g., yourorg.onmicrosoft.com).

Once approved in the nonprofit portal, you’ll gain access to donated and discounted offers, such as:

• 10 free Microsoft 365 Business Premium licenses
• Microsoft Defender for Endpoint
• Azure credits
• Power BI Pro for free

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🎁 Step 4: Claim Your Nonprofit Offers

After approval:

1. Log in to the Microsoft Nonprofit Portal.
2. Click on “Product Offers” from the dashboard.
3. Browse the available nonprofit offers.
4. Click “Get Now” on the desired offer.
5. Complete the checkout process (most are listed as free or discounted).
6. The licenses will be added to your Microsoft 365 Admin Center.

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👨‍👩‍👧‍👦 Step 5: Assign Licenses to Users

1. Go to the Microsoft 365 Admin Center: https://admin.microsoft.com
2. In the left menu, click Users > Active Users.
3. Select a user to whom you want to assign a license.
4. Click Licenses and Apps in the user’s profile.
5. Toggle the appropriate license (e.g., Microsoft 365 Business Premium).
6. Click Save changes.

Repeat for each user until all licenses are assigned.

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🛠 Bonus: Automate with Groups (Optional)

You can also assign licenses automatically using Azure Active Directory groups:

1. In Azure AD, create a new group (e.g., “Nonprofit Staff”).
2. Enable license assignment in the group settings.
3. Assign the appropriate licenses to the group.
4. Add users to the group, and licenses will be applied automatically.

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🚀 Wrap-Up

That’s it! Your nonprofit is now equipped with world-class Microsoft tools—at little or no cost. Whether you’re empowering remote work, boosting security, or improving collaboration, these tools can help you do more good with less effort.

💡 Pro Tip: Stay Up to Date

Microsoft regularly expands nonprofit offers. Check the portal periodically or sign up for updates to never miss a benefit.

If you require assistance with this, please do not hesitate to phone us. +64 22 648 5713, or you can email us at support@repair.net.nz